Membership & Client Management
At the heart of NDGMS is a powerful client management system that stores every detail about your members in a clean, searchable database. Each member profile includes personal information, photographs, government ID proofs, emergency contacts, fitness goals, and a complete payment history — all accessible in seconds.
Assign members to any membership plan with custom durations, pricing, and benefits. Track plan upgrades, downgrades, freezes, and cancellations with full audit trails. Bulk actions let you renew hundreds of members, send notifications, or export data in just a few clicks. Smart filters surface members by status, plan type, trainer, branch, or expiry date so you always know exactly where things stand.
Automated WhatsApp, SMS & Email Reminders
One of the most powerful revenue-generating features in NDGMS is its reminder automation engine. Instead of relying on staff to manually call or message members, NDGMS automatically sends personalized renewal reminders, overdue payment alerts, and birthday greetings through WhatsApp, SMS, or email — whichever the member prefers.
The unique advantage of NDGMS is its Personal WhatsApp Integration. Unlike expensive API-based solutions that charge per message, NDGMS connects directly to your personal or business WhatsApp number. This means you can send unlimited messages at zero additional cost, with the added benefit that messages appear from your gym's own number — building trust and massively improving open rates compared to cold API numbers.
Schedule reminder sequences days in advance: send a 7-day warning, a 3-day warning, an expiry day alert, and a follow-up the next day. Each message is automatically personalized with the member's name, plan details, and payment amount — eliminating generic-looking bulk messages.
Biometric Attendance Integration
Manual attendance entry is error-prone, time-consuming, and easily manipulated. NDGMS integrates natively with the most popular biometric hardware available in India — fingerprint scanners, face recognition cameras, and RFID card readers — turning attendance tracking into a fully automated process that requires zero staff involvement.
Every member check-in is instantly logged with timestamp, device ID, and branch location. Members with expired memberships are automatically flagged or denied entry depending on your configuration. The real-time attendance dashboard shows who is currently in the gym and historical patterns that help you optimize class scheduling and staffing levels based on actual foot traffic data.
Staff Management & Salary Automation
Managing trainers, receptionists, cleaners and administrative staff is a critical operational challenge for growing gyms. NDGMS provides a complete HR module that covers attendance tracking, leave management, performance notes, and fully automated salary calculation.
Staff can clock in using the same biometric devices used by members, or via admin entry. The system automatically calculates working hours, applies late deductions, processes salary advances, and generates payslips at the end of each pay cycle. You can set fixed, hourly, or commission-based pay structures for different staff roles, and the system handles deductions like EPF and professional tax if configured.
Income, Expense & Profit Dashboard
Running a profitable gym requires complete visibility into your finances. NDGMS provides a live financial dashboard that consolidates every revenue stream — membership fees, personal training sessions, supplement shop sales, locker charges, event fees — and compares them against all your operational expenses in real time.
Track fixed costs like rent and salaries, variable expenses like equipment maintenance and utilities, and one-time costs like marketing campaigns. The dashboard shows your daily, weekly, monthly and annual profit in intuitive visual charts. Export detailed financial reports for your accountant or CA in PDF or Excel formats with a single click.
QR Code System for the Modern Gym
NDGMS's QR code system transforms how members interact with your gym in both digital and physical spaces. Every member gets a unique QR code that serves as their digital identity card — they can scan it for attendance without any hardware, use it to access lockers, or present it at the front desk for instant profile lookup.
Place an enquiry QR code on your gym's signage, social media, or visiting cards. Anyone who scans it lands on a branded lead capture form. New leads are instantly logged in your CRM pipeline, reducing data entry and ensuring no potential member is ever missed. Generate QR codes for events, workshops, and class registrations to track attendance digitally.
Reports & GST Invoice Management
NDGMS takes the pain out of compliance and reporting. Every transaction in the system automatically generates a GST-compliant invoice with proper HSN codes, CGST, SGST, and IGST breakdown based on your state and the nature of the service. Members receive their invoices by WhatsApp or email instantly after payment.
Generate detailed business reports covering revenue by plan type, attendance trends, member growth curves, churn rates, trainer performance, and shop sales — all filterable by date range, branch, or category. These reports are designed to be shared directly with your CA or filed with your GST portal without any additional reformatting.
| Description | Amount |
| Premium Membership (1 Month) | ₹4,660 |
| CGST @ 9% | ₹420 |
| SGST @ 9% | ₹420 |
| Total | ₹5,500 |
Custom Branded Member Mobile App
Give your members the premium experience they expect from a modern fitness brand. NDGMS provides a fully customized Android and iOS app in your gym's name, colors, and logo — making your gym look and feel like an enterprise fitness chain, regardless of your size.
Members use the app to view and follow their custom workout plans assigned by their trainer, access diet charts, track their body measurements and fitness progress over time, view their attendance history, check remaining days on their membership, receive notification reminders, and make online renewal payments — all without visiting your front desk. This dramatically reduces staff workload and creates a professional, accountable fitness experience that improves retention.